Everything you need to run a profitable fleet
From data ingestion to commission PDFs. Every feature built for financial accuracy and operator efficiency.
Universal Data Ingestion
Connect any data source in minutes. No more manual copy-pasting between systems.
- Upload CSVs from any vendor — Nayax, Cantaloupe, or custom exports
- Intelligent column mapping UI that learns your vendor format
- Map columns once, import with one click forever
- Nayax Lynx API auto-sync every 6 hours with idempotent upsert
- Cantaloupe Go API connector for mixed fleets
- Original vendor data preserved verbatim for audit trail
- Large files (5000+ rows) processed in chunks — never blocks your browser
Universal Data Ingestion preview
Commission Engine
Commissions calculated. PDFs generated. Emails sent. No more spreadsheet formulas.
- Percentage of gross, percentage of net, flat monthly, or tiered rules
- Transparent deduction chains — named, ordered steps (e.g., "10% of gross after VAT and processing fee")
- Rule versioning with effective dates — history never overwritten
- Professional A4 PDF reports generated and uploaded to secure storage
- One-click email delivery to location owners via signed URL
- Report workflow: Draft → Sent → Paid with full tracking
- Location portal for owners to view their own commission history
Commission Engine preview
VAT Compliance
VAT is built into the architecture, not bolted on as an afterthought. Every transaction carries full tax detail from the moment it enters the system.
- Tax-inclusive pricing back-calculated to the smallest currency unit
- Every transaction stores gross, tax, and net amounts plus the rate at time of sale
- Output VAT (from sales) and input VAT (from expenses) tracked separately
- Net payable calculation: output minus input equals what you owe
- Filing period reports with draft → filed → paid workflow
- Tax rate changes never mutate historical data
- Exportable PDF/CSV reports ready for your accountant
VAT Compliance preview
Per-Machine P&L
Know which machines make money and which drain it. Drill down from fleet to individual machine profitability.
- Multi-scope dashboard: entire fleet, by location, or by machine
- Revenue breakdown: gross, tax, and net — by machine and payment method
- Expense allocation to specific machines or locations
- Commission costs included in profitability calculation
- VAT-aware by default — P&L shows net of tax
- Period selector with month/quarter/custom date range
- Calculated-at timestamp on every report for audit trail
Per-Machine P&L preview
Inventory Management
Never let a machine run empty. Track stock from warehouse to slot, get alerts before problems happen.
- Warehouse stock tracking with batch receipts and unit costs
- Machine stock levels tracked per slot against par levels
- Low stock alerts trigger before machines go empty
- Restock trip planning with technician assignment
- Track loaded vs dispensed quantity per slot per trip
- Raw material tracking for specialty machines (fresh food, juice)
- Consumable rules: 1 sale auto-deducts raw materials from inventory
Inventory Management preview
Machine & Location Registry
Your entire fleet organized in one place. Every machine, location, product, and slot assignment.
- Machine types: snack, drink, combo, cotton candy, coffee, fresh food, and more
- Visual planogram editor — assign products to slots with par levels
- Location management with GPS coordinates and contact info
- Product catalog with cost/sell pricing and margin calculation
- Tax category assignment per product (taxable, zero-rated, exempt)
- Machine status tracking: active, under maintenance, decommissioned
- Location portal with non-guessable UUID slugs for owner access
Machine & Location Registry preview
Specialty Machine Support
Fresh food? Cotton candy? Coffee? Vendric handles specialty machines with raw material and consumable tracking that no other platform offers.
- Consumable rules link sales to raw material deductions automatically
- Define conversion ratios: 1 juice sale = 200g oranges + 50g sugar
- Real-time raw material stock calculated from warehouse minus deductions
- Base unit and purchase unit tracking (grams vs kilograms)
- Full COGS calculation for specialty products
- Supplier tracking per raw material
Specialty Machine Support preview
Integrations
Works with your existing telemetry hardware. No rip-and-replace required.
- Nayax Lynx API — automatic sync every 6 hours with force-sync option
- Cantaloupe Go API — parallel connector for mixed fleets
- Universal CSV import — works with any vendor export format
- Resend for transactional emails (commission reports, alerts)
- Cloudflare R2 for secure document storage with signed URLs
- QuickBooks/Xero integration on the roadmap
- REST API access for custom integrations (Fleet+ plans)
Integrations preview
Feature availability by plan
Every plan includes core features. Upgrade for advanced capabilities.
| Feature | Starter | Operator | Fleet | Enterprise |
|---|---|---|---|---|
| Machines | 10 | 50 | 200 | Unlimited |
| User seats | 2 | 5 | 15 | Unlimited |
| CSV import | ||||
| Nayax / Cantaloupe sync | - | |||
| Commission engine | ||||
| Commission PDF + email | - | |||
| P&L dashboard | Basic | Full | Full | Full |
| VAT summary reports | - | |||
| Inventory management | ||||
| Restock trip planning | - | |||
| Route optimization | - | - | ||
| Contract management | - | - | ||
| Service scheduling | - | - | ||
| API access | - | - | ||
| Dedicated support | - | - | - | |
| Custom integrations | - | - | - |