Everything you need to run a profitable fleet
From data ingestion to commission PDFs. Every feature built for financial accuracy and operator efficiency.
Email-driven transaction sync
Vendor reports already arrive in your inbox. Vendric reads them automatically — Nayax, Cantaloupe, Vendmax, and any vendor that emails CSV or XLSX reports. Forward them to your dedicated Vendric address, or connect Gmail in one click. Transactions appear in your dashboard within minutes. Prefer direct API sync? We support Nayax Lynx and Cantaloupe Seed too — bring your own key.
- Two paths: dedicated inbound email address (zero setup) or Gmail OAuth
- Auto-detects vendor from sender, filename, or column headers
- Vendor presets for Nayax (both header styles) and Cantaloupe out of the box
- Auto-creates draft machines for unknown device IDs — no data lost
- Works without a vendor API subscription — or with your existing key
- SHA-256 file dedup makes reprocessing safe
- Encrypted Gmail OAuth tokens (AES-256-GCM) — read-only scope
- Full audit trail in raw imports with sender, attachment hash, and source
Universal CSV Import (fallback)
Don't have email reports yet? Upload any vendor's CSV, save the column mapping once, and re-import in one click thereafter. Works with any vendor — Nayax, Cantaloupe, Vendmax, or your own custom export.
- Upload CSVs from any vendor — Nayax, Cantaloupe, or custom exports
- Intelligent column mapping UI that learns your vendor format
- Map columns once, import with one click forever
- Zero vendor lock-in — switch telemetry providers without losing a single transaction
- Nayax Lynx API auto-sync every 6 hours (for operators who already pay for API access)
- Cantaloupe Seed API connector for mixed fleets
- Original vendor data preserved verbatim for audit trail
- Large files (5000+ rows) processed in chunks — never blocks your browser
Commission Engine
Commissions calculated. PDFs generated. Emails sent. No more spreadsheet formulas.
- Percentage of gross, percentage of net, flat monthly, or tiered rules
- Transparent deduction chains — named, ordered steps (e.g., "10% of gross after tax and processing fee")
- Rule versioning with effective dates — history never overwritten
- Professional A4 PDF reports generated and uploaded to secure storage
- One-click email delivery to location owners via signed URL
- Report workflow: Draft → Sent → Paid with full tracking
- Location portal for owners to view their own commission history
Tax Compliance
Tax is built into the architecture, not bolted on as an afterthought. Every transaction carries full tax detail from the moment it enters the system.
- Tax-inclusive pricing back-calculated to the smallest currency unit
- Every transaction stores gross, tax, and net amounts plus the rate at time of sale
- Output tax (from sales) and input tax (from expenses) tracked separately
- Net payable calculation: output minus input equals what you owe
- Filing period reports with draft → filed → paid workflow
- Tax rate changes never mutate historical data
- Exportable PDF/CSV reports ready for your accountant
Per-Machine P&L
Know which machines make money and which drain it. Drill down from fleet to individual machine profitability.
- Multi-scope dashboard: entire fleet, by location, or by machine
- Revenue breakdown: gross, tax, and net — by machine and payment method
- Expense allocation to specific machines or locations
- Commission costs included in profitability calculation
- Tax-aware by default — P&L shows net of tax
- Period selector with month/quarter/custom date range
- Calculated-at timestamp on every report for audit trail
Inventory Management
Never let a machine run empty. Track stock from warehouse to slot, get alerts before problems happen.
- Warehouse stock tracking with batch receipts and unit costs
- Machine stock levels tracked per slot against par levels
- Low stock alerts trigger before machines go empty
- Restock trip planning with technician assignment
- Track loaded vs dispensed quantity per slot per trip
- Raw material tracking for specialty machines (fresh food, juice)
- Consumable rules: 1 sale auto-deducts raw materials from inventory
Machine & Location Registry
Your entire fleet organized in one place. Every machine, location, product, and slot assignment.
- Machine types: snack, drink, combo, coffee, fresh food, and more
- Visual planogram editor — assign products to slots with par levels
- Location management with GPS coordinates and contact info
- Product catalog with cost/sell pricing and margin calculation
- Tax category assignment per product (taxable, zero-rated, exempt)
- Machine status tracking: active, under maintenance, decommissioned
- Location portal with non-guessable UUID slugs for owner access
Specialty Machine Support
Fresh food? Coffee? Specialty machines? Vendric handles specialty machines with raw material and consumable tracking that no other platform offers.
- Consumable rules link sales to raw material deductions automatically
- Define conversion ratios: 1 juice sale = 200g oranges + 50g sugar
- Real-time raw material stock calculated from warehouse minus deductions
- Base unit and purchase unit tracking (grams vs kilograms)
- Full COGS calculation for specialty products
- Supplier tracking per raw material
Specialty Machine Support preview
Integrations
Works with your existing telemetry hardware. No rip-and-replace required.
- Nayax Lynx API — automatic sync every 6 hours with force-sync option
- Cantaloupe Seed API — parallel connector for mixed fleets
- Universal CSV import — works with any vendor export format
- Resend for transactional emails (commission reports, alerts)
- Cloudflare R2 for secure document storage with signed URLs
- QuickBooks/Xero integration on the roadmap
- REST API access for custom integrations (Fleet+ plans)
Integrations preview